Hi HN,

I built Stewardly after a pretty common problem finally blew up on us.

A long-tenured, institutional hire left our organization: the kind of person everyone assumes will never leave. Everyone, including me, thought we had a handle on what software we used. In reality, the information was scattered across people’s heads, incomplete password managers, and a few half-maintained spreadsheets.

We had to figure out what we actually paid for by going through credit card statements and invoices and matching line items to tools and teams. It was slow, awkward, and surfaced a lot of waste we didn’t know existed. More importantly, it made it clear we didn’t have a real system of record.

I built a small tool to document what systems we run, which vendors they belong to, renewal dates, and who owns the decision. Later, when audits and security reviews started coming up, I extended it to store ownership attestations and supporting evidence so we weren’t rebuilding the same context every year.

That internal tool eventually became Stewardly.

It's a steward for your organization's commitments: it keeps a system of record for software, vendors, renewals, ownership, and audit context.

It does not provide scanning or monitoring, or enforcement; it is not a GRC platform, and it doesn’t claim to make you compliant

The focus is continuity and auditability: being able to answer “what do we run, who owns it, and how do we show it” without relying on tribal knowledge or spreadsheets.

There’s a shared, read-only demo account with sample data so you can click around without signing up:

Email: showhn@usestewardly.com

Password: ShowHackerNews!

I’m interested in feedback from anyone who’s had to keep track of software, vendors, and renewals over time and make sure it doesn’t fall apart when people change roles. I feel good about this app, but I'm only me.

Happy to answer questions.

Show HN: Stewardly - tracking software, renewals, ownership, and audit context